Enhance information collection to meet risk management requirements

Professional activities at Bac Ninh Customs Branch (Bac Ninh Customs Department). Photo: Quang Hung

78.53% of enterprises cooperate to provide information

Preliminary statistics and review on the Risk Management Information System (CRMS System) of the Risk Management Department (General Department of Customs) show that, in 2022, the whole sector has actively collected information of 25,670 enterprises, of which 16,030 are allocated by the General Department of Customs.

On the basis of the plan for information collection and processing in 2022 of the General Department of Customs, 35 of 35 customs departments of provinces and cities have actively developed plans and allocated targets for sub-departments to collect and update business information into the system. In which, there are 12,588 enterprises cooperating in providing information to Customs (accounting for 78.53%). In addition, the units also recorded 3,442 enterprises (accounting for 21.47%) that did not cooperate in providing information, abandoned their business addresses, dissolved, went bankrupt, and temporarily ceased operations. For these enterprises, the units have been coordinating with the tax authorities to conduct verification to ensure appropriate compliance assessment and risk classification. In addition to the number of enterprises allocated by the General Department of Customs, the Customs Departments of provinces and cities have actively collected and updated 9,640 business records operating in the area to serve management work at the unit.

In addition, based on the facts arising, for information related to customs brokers (including the decision on new issuance/revocation of customs brokers staff number, the decision to terminate/suspend customs brokerage activities, decide to establish warehouses, and yards); information on means of transport on exit, entry and in transit; information on transport businesses for export, import, in transit and information on inspection companies have been collected and stored by the units on the excel system to ensure management requirement, serving the implementation of digitization.

According to a representative of the Risk Management Department, the collection and processing of enterprise information have ensured the quantity and quality of the allocation targets. In addition, the units have proactively as well as promptly reported problems, difficulties and recommendations during the implementation process to the Department to have plan to coordinate and solve, ensuring the collection and handling of data.

“By monitoring the illegality of import-export enterprises in 2022, the status of "ghost" enterprises, newly established enterprises and then dissolved for smuggling and commercial fraud activities has decreased significantly compared to previous years. Part of the reason is due to the initiative and activeness of the customs departments of the provinces and cities in coordinating with the tax authorities to verify and clarify the status of enterprises that stop operations, leave the business addresses, or do not operate at the registered business address; ensure strict monitoring and management of businesses in the area," a representative of the Risk Management Department added.

Collecting information by type of import and export

Continuing the recent business classification, the General Department of Customs has issued the Plan for information collection and processing in 2023, clearly stating the contents on measures, and at the same time allocating the target number of businesses that need to collect information for units and specific implementation instructions.

The General Department of Customs has set requirements for the customs departments of provinces and cities to clearly understand the information and situation of import-export enterprises in the area, especially processing and export enterprises. Simultaneously, the units must be proactive and responsible in collecting information and distributing targets for collecting enterprise information in 2023.

Besides, the method of distribution ensures the collection of information on enterprises based in the locality by type such as export processing enterprises, export manufacturing enterprises, FDI enterprises, and scrap-import companies.

For enterprises engaged in import-export activities in the area, the provincial and municipal customs departments are assigned to proactively plan to collect and update them into the system, ensuring from 5 to 10% of the total number of enterprises. In particular, the collection of information focuses on enterprises that import and trade in consumer goods, enterprises that ask for goods to be self-preserved, enterprises that do not have a head office in the area but have just started operation, enterprises operating irregularly or changing its information in the customs declaration.

In the future, the Risk Management Department will continue to play the key role in exchanging information with the tax authorities, promoting the exchange of information between the two agencies in the electronic environment. Simultaneously, focusing on modifying forms and building solutions for information collection and processing to meet the annual plan, meet Digital Customs and Smart Customs for a number of specific subjects such as customs brokers; warehouses, yards and ports.