Enterprises should retain dossier for inspection and post-clearance audit
Customs officer of Ninh Binh Customs (Ha Nam Ninh Customs Department) guides enterprise to implement the procedure Photo: Hong Nu |
The reader asked “my company is a foreign company relating to export and import operation. For import procedure, what documents are retained in the import-export division? Is it mandatory to retain original document?. If I import goods with CIF price, Is the insurance dossier submitted as required for inspection by the Customs? Which will missing documents be subject to administrative penalties or which circulars stipulate on the retaining post-clearance dossier and administrative penalty?
Answering on this issue, according to the Bac Ninh Customs Department, pursuant to Clause 5, Article 3 of Circular 38/2015 / TT-BTC dated March 25, 2015, of the Ministry of Finance stipulates: “5. The declarant shall retain dossiers prescribed in Clause 2 of this Article and accounting books for a sufficient period of time prescribed by regulations of law on accounting. Besides, the declarant must retain other documents related to exported or imported goods for 05 years, including transport documents of exported goods, packing lists, technical documents, documents related to the quotas for inward processing and manufacturing of goods for export.
The declarant must keep original copies of the said documents (unless they have been submitted to the Customs authority). Digital documents shall be kept in the digital form or converted into paper documents as prescribed by regulations of law on electronic transactions.
Accordingly, although there are no specific provisions on that the enterprise must retain insurance documents when importing goods with CIF price, the insurance document is one of the documents relating to export and import goods. Therefore, the Company should retain it for the inspection and post-clearance audit of the Customs (if any).
Comments for draft revised Circular No. 38 frankly received VCN - The General Department of Customs held four conferences to collect opinions of local Customs and ... |
Related to penalty of administrative violations, for violations on retaining the dossiers: Clause 7, Article 1 of Decree No.45/2016/ND-CP of May 26, 2016 amending and supplementing Article 10 of the Government's Decree No.127/2013/ND-CP on the penalty of administrative violations and the enforcement of implementing administrative decisions in the Customs area stipulates: "A fine of from 2,000,000 vnd to 4,000,000 vnd for the following violations: Violation of regulations on making and retaining dossier, documents and books ... ".
Related News
Customs collects about VND 1,000 billion from post clearance audit
10:31 | 16/01/2024 Customs
Which case has not been inspected after customs clearance?
15:34 | 19/04/2023 Regulations
HCM City: More than half of post-clearance audit cases related to export processing and production
09:25 | 15/04/2023 Anti-Smuggling
The Post-Clearance Audit Department accounts for 90% of revenue collection of the entire unit
15:35 | 14/04/2023 Customs
Latest News
Is animal feed containing Formic Acid precursors "helpless" in management?
16:09 | 15/05/2024 Regulations
Businesses and people expect VAT cut extension to be approved
17:06 | 13/05/2024 Regulations
Proposal to continue reducing VAT by 2% to support people and businesses
08:16 | 12/05/2024 Regulations
Research and correct customs supervision processes at international airports
10:05 | 11/05/2024 Regulations
More News
Small, low-value items imported on e-commerce platforms should be taxed
14:43 | 09/05/2024 Regulations
Customs finds difficulties because there is no e-cigarette management policy
09:56 | 09/05/2024 Regulations
Are goods imported on-spot for export production eligible for tax refund?
09:32 | 08/05/2024 Regulations
Risk prevention solutions for export processing and production enterprises
09:12 | 07/05/2024 Regulations
Conditions for price reduction of imported goods
15:38 | 06/05/2024 Regulations
Circular 83/2014/TT-BTC will be abolished from June 8
14:29 | 06/05/2024 Regulations
Proposal to continue reducing VAT by 2% in the last 6 months of 2024
10:35 | 05/05/2024 Regulations
Seafood exporters are worried about some inadequacies from the two new decrees
06:47 | 30/04/2024 Regulations
Risk prevention solutions for processing and export manufacturing businesses
07:52 | 29/04/2024 Regulations
Your care
Is animal feed containing Formic Acid precursors "helpless" in management?
16:09 | 15/05/2024 Regulations
Businesses and people expect VAT cut extension to be approved
17:06 | 13/05/2024 Regulations
Proposal to continue reducing VAT by 2% to support people and businesses
08:16 | 12/05/2024 Regulations
Research and correct customs supervision processes at international airports
10:05 | 11/05/2024 Regulations
Small, low-value items imported on e-commerce platforms should be taxed
14:43 | 09/05/2024 Regulations