Ministry of Finance handles about 464,020 documents per year on eDoc TC system

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eDoc TC interface.

Vo Anh Trung- Deputy Director of Department of Financial Informatics and Statistics, Ministry of Finance said that after threeyears of deployment, more than 1.6 million documents have been stored and managed on eDocTC system and about 464,020 documents have been processed.

The processing of documents is implemented throughout units, including the Record and Archives Division of the Ministry, General Affairs- Secretarial Division, Record and Archives Division of units, leaders of units, heads of divisions and officials in charge of handling documents.

All documents sent to the Ministry of Finance are updated with management information fields and scanned into e-documents (for paper documents), and recorded in books and sent to the leading units and coordinating units and stored on eDocTC.

All documents issued by the Ministry of Finance are numbered, scanned, digitised, stored and sent to the Ministry's offices and General Departments, and 31 ministries and ministerial-level agencies, 63 committees People in provinces and cities and the Central Party Office via eDocTC.

All reports submitted to the Ministry are sent via eDoc TC to the Ministry secretary, so that the Ministry secretary can assist the ministry leaders in monitoring the processing of reports and entering the direction of ministry leaders, searching and seeking information when these leaders request.

In addition, eDocHub system has been developed in accordance with the goal of connecting the Ministry’s units; providing interface forunits which have not deployed.

From February 15, 2019, the eDocHub system connected to the National Document Link Axis to send and receive e-documents from 31 ministries and ministerial-level agencies; 63 People's Committees of provinces and cities and the Party Central Office.

"Currently, the implementation of eDocTC and eDocHub programmes has created an initial foundation to build e-Government under Resolution 36a/NQ-CP; is one of the first steps to build paperless documents and digital work environment”- Trung said.

The programmemanagement has also changed the methods of management, job assignment and direction of leaders at all levels to experts in handling documents, helping the direction in a timely fashion and good results, saving time and costs, increasing the ability to exploit and handling documents of all levels.

The eDocTC system has created an initial foundation to build e-Government under Resolution 36a/NQ-CP in the Finance sector when ensuring the interconnection of documents between the Ministry of Finance and its units, between the Ministry of Finance and the Government Office. Thanks to the interconnection of e-documents, the time for sending documents only takes less than fiveminutes and significantly shortens the processing time.

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According to the roadmap, the Ministry of Finance will expand the eDocTC programme in the period of 2017-2020 by applying the unified document management and administration programme in the Financial sector from central to local levels; ensuring requirements on inter-connection, integration of documents in the entire Finance sector and being ready to integrate with relevant units according to integration standard of the Ministry of Information and Communications.

For units with a large number of processing documents and request for processing by specialised officers, General Departments will be responsible for reviewing and deciding to allow the deployment of specialised officers when developing detailed contents and scope.